4 Software for Student to Manage Homework

4-Software

A student software can help pupils to manage their homework without much hassle, mostly when there are deadlines to maintain and lot of additional resources to refer to. There are various types of software for student to help students of 21st century with learning and education. We bring to you, 4 such software for student that’s sure shot assistance to manage homework easily.

Software for student to deal with homework are:

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HwPic Homework TutorThis software for student allows them to take pictures of homework or task with problem to understand and send it to their teachers and get a feedback within minutes, along with explanation. Available in both Android and iOS, this student software is the right option to manage homework assignment for subjects like maths, chemistry and physics.

 

 

 

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WolframAlpha: Very suitable for students of high school, WolframAlpha is one software for student dealing with higher school maths like differential equations and vector calculus. All step-by-step descriptions are available in WolframAlpha which can be downloaded from both Android and iOS.

 

 

 

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inClassinClass is one student software that allows students to mark assignments and tasks in a monthly calendar and receive notifications accordingly. Also available are backup feature that helps data transfer to computer and a note taking device that can be separated with a class name.

 

 

 

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Google AppsWhen you talk about student software to manage homework, how can you miss the offerings by Google- Google Docs to help students communicate with each other anytime, anywhere with the chat option and also the live document that allows group involvement in a project or assignment. Google Calendar, on the other hand, let students to schedule any assignment and get notified accordingly; whereas, Google Scholar offers good volume of searches on literature and online journals.

 

The Assignment plugin in Fedena is surely another great software for student option that eases the process of distributing and managing homework and assignments. Teachers can distribute task to students through spreadsheets, docs and images. Students, on the other hand, can upload the finished homework or can even type directly on the text field in Fedena.


Use these smart software for student to manage homework and not miss any assignment or task.

Foradian wins Deloitte Technology Fast50 India once again.

 
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Foradian has been listed in Deloitte Technology Fast50 India once again. Keeping up with our growth story, we have once again achieved a place in the list of top 50 fastest growing technology companies in India. Deloitte recognises, honours, and encourages organizations with remarkable revenue growth rates in last three years. In the 11th edition of this award, Foradian is ranked 28th with a growth rate of 189%.
 
Deloitte Fast50 2015 recognised high growth rates, however there was a special mention for the consistent players. 31 winners of this year have been past winners with:
 

  • 1 winner who has been ranked consistently since 2009
  • 2 winners who have ranked 4 times each, consistently since 2012
  • 2 other winners who have ranked 4 times each over the span of the program.
  • Whilst 7 winners have ranked 3 times each consistently since 2013, 3 others have ranked 3 times each over the span of the program
  • 16 winners have ranked 2 times each, most of them in 2014 and 2015

 
While high growth rates are a proof of great efforts and hard work, sustaining this growth with consistence is a sign of greater dedication and a thrive for better results.
 
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The winners from the list comprises of 50 public and private companies from areas of media, technology and telecommunications, who have witnessed the highest rates of revenue growth in the last three years.
 
The Technology Fast 50 India was initiated in the year 2005 in line with similar programs in other countries like the Deloitte Technology Fast 500, established in countries like Africa, North America, Asia, Europe and Middle East. The Indian chapter of the award is currently in its 11th year and is considered to be one of the most acclaimed award and recognition by technology companies in the country.
 
Other names in the Deloitte Technology Fast 50 India 2015 Awards include F1 Info Solutions & Services, VMukti Solutions, GreyCampus Edutech, Zomato and Ozonetel Systems.
 

information technology in education

The role of Information Technology in Education

This is the day and age of technology. This is the era when the world has become a smaller place and people are looking to make it smaller still. No matter where you look you can feel the effects of technology. This is applicable to the world of education as well. As may be evident from the world around, there has been some significant impact of information technology on education to say the very least. Gone are the days when schools used to find it hard to keep their records, communicate with all the stakeholders, and do each and everything without facing different problems at all. Things are becoming easier now even as people are becoming smarter and schools reflect that change as well.

Making life easier for one and all

The main advantage of school management software is that it can make life a lot easier for one and all concerned. As a school, you should be able to manage all your administrative activities and academic functions without any problems whatsoever. Therefore Fedena, as one of the top school and college management software products out there can help you. It has possibly each and every little thing that you can expect from a product such as this. The biggest benefit of Fedena is that it is capable of automating all the processes in a school thus saving a lot of time and effort that the administration and other stakeholders can devote to more fruitful endeavors.

Helping with the reports

To analyze the growth and productivity of the campus, an institution needs to manage the monthly reports. So that evaluating it they can make the best decision for all the stakeholders. Reports are an integral part of schools but generating it manually in the shorter span of time is very hectic and some prone to a calculation error. But using school ERP software school staff can easily manage such laborious work in few hours and provide a deeper insight into each operation so that school can take instant action.

With the help of Fedena, a school or college would be able to develop reports that provide a proper insight into how well things are going and how they can be further improved.

Making better decisions

Taking right decision at right time is the vital part of every institution. But sometimes due to lack of technology, it becomes harder for institutes to find out that which decision will impact their institute, and which will not. When the school has a comprehensive information in their kitty then it became easy for them to take faster and better decisions which benefit all the stakeholders of the institution. All these things can be achieved by implementing school management software in the institution. It helps a school maintain the reports, and eventually, institute decision makes can make better decisions and that too within a shorter span of time.

The quality of Fedena as an educational software tool can be judged by the fact that it is used by more than 40,000 schools and colleges in at least 200 countries of the world. It is available in 20 languages including some very prominent ones such as Spanish, French, English, Dutch, German, Portuguese, Russian, Italian, and Turk to name a few.

Features for all

Each school functionality is varying not every institute is similar. They always different from each other in some little way or the other. This also means that the same school management system is not always going to work for them. They may not need all that organization has to offer or they may need more.

It all depends on the scale at which they are working. There are some good reasons as to why Fedena is considered as the best education information management system in the world. It comes loaded with features; it probably has all the features that you may need to simplify your institute operation. For example, this system makes it easier for parents and teachers to collaborate and communicate with each other via SMS, email, instant notification. It is also easy to perform tasks such as online payment, assignment submission, a progress report of the student, fee management and many more.

At the same time, it also enables the teachers to maintain the attendance sheet, grade book, and timetable in a short span of time.

Helping the authorities

Normally, the most thankless job in a school is that of management. Nobody thanks you for a job well done but whenever things go awry you are the first to be crucified or hung out to dry.

This is why the need of the hour is to find a system that works well for the management and helps it perform its various tasks and responsibilities smoothly enough. The advantage with Fedena is that this system is beneficial for the school and college authorities in the sense that they can keep a tab on things such as timetable, scheduling, and attendance with it. Things such as online assignments and examinations can be conducted with a greater degree of smoothness and efficiency. When you have Fedena you can be sure that you would be able to run your school or college a lot more efficiently than what has happened so far.

The dashboards in Fedena come with features that can be used rather easily by one and all. There are separate login access features for the following individuals:

  • teachers
  • non-teaching staff
  • students
  • parents
  • members of the school or college’s management

There are different modules available in Fedena that are sure to make sure that all the processes being followed in your institution happen with a greater degree of efficiency. This includes cumbersome ones like admitting new students to creating transfer certificates for students when they are over and done with their studies.

The modules in Fedena can take care of a wide range of areas such as the following:

  • timetable
  • attendance
  • examinations
  • grade books
  • Tax evaluation
  • campus news
  • hostel
  • library
  • transportation
  • a school calendar
  • events

In fact, it also comes with a human resource module that is as fully fledged as they come. This module is capable of taking care of the pay slips and payrolls of your employees as well. With the help of the finance module, you would be able to allocate and plan various fee structures applicable for students.

It also has an exceptional collaboration module that has plug-ins such as task, blog, discussion, video conference, and poll to name a few.

Communication-related assistance

One of the basic functions being played by technology in today’s world is that it has made communication a lot easier than what it used to be earlier. Education too cannot be outside the purview of such influence as well. Communication is an important part of school as well and in this day and age, it has become easier for people in a school to get in touch with each other as and when it may be needed.

School management software can help significantly as well as it comes with an internal messaging system that can be integrated with texting, e-mail, and such other external tools of communication. This means that students can get in touch with teachers in case they needed to get clarity for some areas where they had doubts and teachers can also contact students if the need so arose. Similar contacts can also be established between parents and teachers and vice versa, and parents and management and vice versa.

The best part of all this is that these are just a few angles of communication that we are talking about over here. The applications are limitless.

Value for money

The biggest boon of the introduction of information technology in education has been in the way it has created products such as Fedena that can provide value for money. Fedena comes with a wide range of modules that are available on the basis of the plan that you are buying. They named as:

Apart from this, Fedena has also come out with Android and iOS apps. This means that you can always have Fedena with you and use it as and when you have to. It cannot get any better than that now, can it? The fact that Fedena can be used by the bigger institutions is borne out by the Fedena multi-school feature that allows you to manage all your campuses at the same time without even so much as breaking a sweat.

6 Impacts of Smart Schools on Education

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The face of education for the past decade has undergone many changes and most of it can be attributed towards the advent of the smart school. The jury is still out on whether or not 21st century illiterates should be learning the modern ways of communication and expression, but most schools are adapting to hire educators who are well versed with technology and can help students learn technology in the most efficient and beneficial way. If you would do a google search on “smart school”, you will either find various smart school softwares or how a school is graded as a smart school based on students’ performances in public examinations.  Let’s first define what a smart school is and through that we can begin to understand its impact on education.
 

What is a Smart School?

 
A smart school could easily be defined as a school which incorporates the latest technologies to organize, accommodate and optimize the student learning process. This could involve using the latest ideas of blended learning, the flipped classroom, BYODs and other such practices. The 21st century has seen a lot of development in technology at an exponential rate, which has lead to technology being accessible very easily. A smart school need not even be physically present to be a school, one could host classrooms online using the help of various Learning management systems and haven’t have the need of owning a classroom at all. The smart school also incorporates all the softwares it can to help in the management and the learning of it’s students.
 

Smart School and it’s Impact on Education

 
Books and pens have been replaced with touch screen in this day age, be it at work or for leisure. But with the Occulus Rift coming out early next year, it would seem that Virtual reality would be the new face of education and learning. Virtual reality could be used to teach and provide a great environment for children and students of all ages taking the school from being more than just a smart school. Let’s discuss the impacts the smart school is already having on education:
 

  • Schools no longer need to maintain ledgers and cumbersome paperwork as every smart school software now helps maintain all records for the school in one place.
  • Schools no longer need to worry about stationary as pens and notebooks are slowly being replaced by tablets and computers.
  • Being a smart school allows the educators to reach out to students all over the world and develop thriving online learning communities.
  • Students in a smart school are exposed to students from other parts of the world via online meetings and collaborations.
  • Smart school softwares include functionalities of an ERP and LMS making it really simple for any school to run and maintain processes.
  • Schools now have the option of storing all their data on the cloud and stop worrying about lost data and the time consumed to retrieve it.

 
The 21st century education landscape is shaping up to be a global village and most of it can be attributed to all the smart schools coming up in the world right now.
 

‘Rewarding the Top Fedena User’: Top 10 Fedena Users as of End of September 2015!

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In our last post on the Top Fedena User program, we had published the list of top Fedena users as of end of August. Today, we are here with the result for the month of September.
 
As a part of our constant effort to help Fedena customers use technology in their institution to boost productivity, we launched the ‘Rewarding the Top Fedena User’ program. The program included all Fedena SaaS clients; but only those institutions who have agreed upon their participation through the invitation, have been included in the program.
 
Below is the list of Top 10 Fedena Users as of end of September, 2015:
 
Sept-2015
 
Stay tuned to know the winners in the first week of November!
 
 

5 Cities for Higher Education in Canada

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Canada is often seen as a popular destination for higher education for its lower cost cost of living and education fees, particularly when compared to other countries like USA, Australia and U.K. In addition, it is one of those countries that stands out for its good quality of living; many a time voted as the ‘best place to live’ in the world and also has a reputation of offering great work culture! If you are looking forward to pack your bags and finish your studies in Canada, and somewhat confused as to which place will serve you best as a student; we bring to you five such cities for higher education in Canada to look out for! Read on.
 
Toronto East Gardiner Expressway and the City
 
Toronto: The largest city of Canada, Toronto is highly popular when it comes to cities for higher education for student around the globe. So what makes the city popular among students? Surely, the world ranked universities like the University of Toronto, Ryerson University, York University along with other institutions of higher education including Seneca College, Toronto Royal Conservatory of Music, George Brown College, etc. Toronto has always been a cultural hub, famous for entertainment, clubbing, restaurants and art.
 
Montreal
 
Montreal: Students favour the second largest city in Canada, Montreal as one of the most favorite cities for higher education for it offers them a vibrant student life with cinemas, shopping malls, bars, plenty of theatre and music, dance and visual arts, etc. More so, because of the top class universities like McGill University that is often counted in the list of top 50 universities in the world. There is also the famous Université de Montréal, Concordia University, LaSalle College, Vanier College, HEC Montréal, etc.
 
Vancouver (1)
 
Vancouver: As one of the popular cities for higher education in Canada, Vancouver has the famous University of British Columbia. Besides, there is Vancouver Island University, University of Victoria, Columbia College, Regent College, The Art Institute of Vancouver, etc. Moreover, the place offers amazing landscape, lot of cultural and other events; thus making it a popular place for tourists.
 
Quebec-City
 
Quebec City: Quebec City offers that beautiful picture of an old, historical place, founded in the 17th century. This heritage city also boasts an equally interesting liveliness  with cultural activities, music festivals, Winter Carnival and lot more. To make it more attractive as one of cities for higher education in Canada, there is  Université du Québec, Laval University, Morrin College, etc.
 
Edmonton
 
Edmonton: Edmonton is the capital city of Alberta in Canada. The numerous universities and places of education like the University of Alberta, MacEwan University, NorQuest College, King’s University College, etc makes it one of the popular cities for higher education in Canada. Besides, the additional attractions like the natural beauty all around the city, live-performances, downtown art exhibitions, the largest living history museum, etc add to the beauty of the place.
 

Our latest release is here, Fedena 3.4.3!

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We are excited to announce our latest release, Fedena 3.4.3.
 
Here’s a quick summary of some of the features coming to all our customers.

Major Features

Your SMS settings now come as a package
 
Fedena clients can now create and assign SMS packages to individual institutions. Each package will consist of two things. One, the SMS provider details such as the service provider name, message limit, package validity, etc. Two, the SMS configuration settings which includes the parameters and their appropriate values. From the account panel, Fedena clients can then easily manage and track the SMS usage by their institutions.
 
Track your transactions by reference number
 
For every fee transaction created in Fedena, you can now provide a reference number based on the payment mode. You can then use this number to track and search for transaction details.
 
Search and print fee receipts
 
The new page “Fee Receipts” in the Finance module will list all the receipts for payments made by employees, students, and guest users against fee collections. Equipped with Quick search and Advanced search functionality, you can quickly search and print fee receipts.
 
CCE Reports – Batch-wise Student Report
 
This new report will help you to generate the ‘Basic type’ CCE report in PDF format for all students of a batch at the same time. The report will include the grades obtained by the students in both scholastic areas and co-scholastic areas.

Enhancements

Track student fee payment details
 
From a student’s profile, Students, Parents, and Employees can now easily keep track of the fees the student has paid and is due to pay in the current batch as well as previous batches.
 
Timetable – Now even more functional and aesthetic
 
One of the major enhancements made to the Timetable module is the ability to assign more than one teacher to a period.
 
Something we think teachers are going to love is how clear and easy it is to read their timetables. And for the teachers and students who love to print their timetables, we have added a little print button.
 
Printable fee receipts
 
For every fee transaction created in Fedena, full or partial, a fee receipt is created. Now each fee receipt can be printed on a newly designed layout.
 
CCE reports now a little more flexible
 
Additional filters have been added to the Student-wise Report and Consolidated Report to give you more control.
 
So there it is, Fedena 3.4.3. We’re eager to hear from you! Write to us at info@fedena.com and let us know your thoughts, questions, and feedback.

7 Important Reasons for ERP Implementation Failure in your Institution

Why do ERP implementation fail? There can be several instances where one educational institution have made the most out of an ERP software; whereas, the same software have not yielded desired results in another institution. So, what can be the possible reasons? Let’s find out:

    • No clear objectives: A very common mistake most of the institutions looking out for ERP implementation is the lack of a clear goal. Without a clear and sure definition of the expected success, the problems to be targeted, financial benefits expected, the end result will be vague. This include the very first important stage of taking the decision to go for erp implementation as well. The dilemma of whether you need an erp for your institution should be solved in the first place.

 

    • Lack of proper user-training: The process of ERP implementation shouldn’t be done in a hurry, more specifically the training part. Since the erp system offers complete automation of most of the departments functioning in your institution, the training has to be apt, to the depth, for the right amount of time and should include all possible users in the institution. Without proper knowledge of the implementation by the end users, optimal usage of the system falls short off.

 

    • ERP implementation is not a cost. It’s an investment: Most educational institutions fail to realize that ERP implementation is an investment that’ll yield profit in the long run. In turn, they look out for vendors who offer the lowest quote, thus overlooking the expected benefits or results.

 

    • Change management: A very common reason for ERP implementation failure is the inability to manage the change that’s coming up with the new implementation. Adapting to the change the system brings about is a smart move rather than pointing out the difference between the old system and the new one. The point that the decision of upgradation of the system is opted by you, itself speaks how important it is to you to adapt to the change for optimal result.

 

    • Poor overall management of the project: Managing an ERP implementation project in your institution is not an easy task. A good management team or a leader is needed, who can look over the entire implementation process- scheduling things, proper communication between all the right people, etc is .

 

    • Absence of data accuracy: If proper and accurate data is not transferred to the new ERP system implemented in your institution, the system would lose its credibility with the end-users.

 

  • Overlooking technical difficulties: Hardware difficulties, interface problems with the management process in the institution, ‘bugs’ in the software can lead to a bad experience with ERP implementation.

ERP implementation is a long term process; hence, the steps you adopt towards implementation should be executed correctly. These problems, if timely dealt with, can never get you the undesired experience of an erp implementation failure.

The Right ERP Software Selection Guide for Your Institution

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Complete automation of management processes in an educational institution is needed. Why? To keep up with the fast evolving technologies affecting every aspect of our life, including education; why should school management take the back seat. Implementation of ERP software is a smart choice.
 
Selecting an ERP software selection is not an easy task and the process should be dealt with much care. Researches have proved that the main reason of failure of ERP software implementation is the disparity between the software and the needs and requirements of the institution. Hence, in order to help you avoid such circumstances, we get you some tips and suggestions that can guide you towards the right selection process of an ERP software for your institution.

 

Create the objectives. Why do you need an ERP software system for your institution? What you need to do in the very first place is to clear out the objectives and vision behind the ERP implementation. Set up a team of teachers and administrators who can review strategies according to the existing processes running in the institution and which require automation. Once the objectives are clear, rest of the processes will be easy and smooth.

 

Create the feature list for ERP software that you need for your institution. The researching team have another task to carry out- figure out the features of an ERP software in accordance to the requirements of your institution. Knowing the features clearly will help in choosing the right ERP software.

 

The ERP software list is highly important. See who all are the players in the market. Shortlist the ERP software providers, based on the kind of requirements you have. A smart way to shortlist providers can be through conversation with other existing ERP user institutions. They can help you out with their experience of ERP providers in the market. Based on the available info, you can shortlist and have a talk to each of the ERP software provider to go into details of the strength and weaknesses of each of them.

 

The next very important step is to prepare the request for proposal. Request for proposal is necessary for it helps you with selection of the final list of ERP software suppliers. Consider the weakness and strengths of each of them and seek additional information if there are areas of doubt anywhere. Based on your review, make the finalists to whom you can propose for a demonstration, to get a clear picture of how each of the ERP software functions.

 

Price is an important factor in the selection process. Yes, you cannot just ignore the pocket when you are deciding on an ERP software system. But it shouldn’t under-emphasize other critical factors of selection for sure, like implementation procedure, after-sale support,adaptability, flexibility to mold according to the needs of your institution as well as the ROI (return on investment) factor among others.

 

Do a value check of your investment. Based on the possible benefits and disadvantages that comes along with the ERP software you selected, comparing them with the cost you spend will give you a clear idea about your investment. An analysis of the benefits that awaits you including an increase in productivity in terms of management in reduced cost, better control of data in a safe and secure environment and all those important benefits for a real value check of your investment.

 

When you examine the ERP software options available in the market, it’s common that almost 80% of the offerings by the softwares are same; but it’s the remaining 20% that makes the real difference- the tailored-made offers according to individual requirements.If you wonder what all features of an ERP software should be considered, read through an interesting article here.

 

All you need to know about barcode integration with Fedena

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Lately, the Fedena Support team has been receiving quite a lot of questions about barcode integration with Fedena and how it can be used to manage a library. In this article, we’ll try to address all the questions briefly.

What are barcodes?

A barcode is a way to encode information about an item in a visual pattern that an optical scanning machine can read. There are two types of barcodes – linear and 2D. A linear barcode is made up of black and white bars of various widths that create specific patterns. A linear barcode is the more commonly used on books.
 
Linear barcode
 
A 2D barcode is more complex and can hold more information about an item. A QR code (Quick Response Code) is a common example.

2D barcode

What are barcode readers?

A barcode reader is a device that reads barcodes and outputs the details of the item on a computer. A perfect example of a barcode reader is the one you see at your favorite retail store that reads and logs the price of an item.

Is Fedena integrated with barcode technology?

Yes, Fedena is integrated with barcode technology to help you efficiently manage your library.

Does that mean Fedena can generate barcodes?

No, Fedena cannot generate barcodes for you. Fedena only enables barcodes read by a barcode reader to be filled in the system automatically.

Is there any setup that I need to perform in Fedena?

No, there is absolutely no setup you need to do. All you will need is Fedena with the Library plugin and a barcode reader.

What type of barcode code readers can be used with Fedena?

Regular barcode readers with USB or Bluetooth support can be used with Fedena. However, make sure that the device can read linear barcodes.

How does a barcode reader work with Fedena?

With Fedena, a barcode reader can be used when:
 

  • Adding a new book
  • Checking availability of a book
  • Issuing a book
  • Returning a book

 
Here’s how it works. Let’s say you want to add a new book to your Fedena system. Here’s what you got to do.
 

  1. Go to the Manage Books page (Module access icon > Academics > Library > Manage Books) in Fedena.
  2. In the top right, click the Add books button to open the Add book page.
  3. Select By barcode as the book addition mode.
  4. Position the cursor in the Barcode field.
  5. Scan the barcode on the book using the barcode reader. The book’s barcode number is automatically filled in the Barcode field. Make sure the barcode reader is plugged into your computer.
  6. Continue entering other required information and save.Here’s a GIF file showing you how it’s done.
    Barcode_GIF
    The barcode reader used the above illustration is a plug (USB) and play reader manufactured by TVS Electronics, Model: BS-C 101 STAR
What are the benefits of using a barcode reader in my library?

A few key benefits of using a barcode reader in your library are:
 

  • Reduced staff workload
  • Increased accuracy
  • Faster check-in and check-out
  • Time saving
  • Easy stock verification
  • Reduced operational costs
  • Improved operational efficiency
Do you sell barcode readers along with Fedena?

No, we currently sell Fedena only.

How do I make my Librarian happy?

Get her a barcode reader!

5 Good Practices for Successful ERP Implementation in Educational Institution


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ERP implementation is now a crucial part of effective management of educational institution. All concerns right from the management of finance to attendance to exam to publish of results, can be a lot easier with the adoption of right ERP software. The education environment is changing; at a faster pace; new and advanced methods of learning have replaced the traditional forms. To keep up with the changing face of education, institutions have to be smart with the management part as well.

 

Opting for ERP implementation is a major undertaking and it just not ends with purchasing of the ERP software. Choosing the right ERP solution to planning and execution- everything has to be in the right place for a rewarding experience at the end. A well designed ERP implementation plan is the key. Here are the best practices:

 

Review the pre-installation scenarios. Do you at all need an ERP for your school?

 

ERP implementation should not be a decision in haste. Make sure you have enough knowledge about the benefits you’re going to get with an ERP implementation in your educational institution. It’s advisable to create a team with some teachers and non-teaching administrators who’ll be the end -users, to develop the objectives and chart out the entire plan. A complete analysis of the processes to be automated, the scope of implementation and well-defined objectives will surely pave way for a smooth implementation process.

 

What are your requirements? Choose an ERP software accordingly.

 

The functions of an ERP software is extensive; and there are a various types of ERP softwares available in the market.  Before deciding on any ERP software, dedicate some days in intensive research of the various softwares available and match them with your requirements. Perhaps, the greatest reason for failure of ERP implementation is disparity between the capabilities of an ERP software and the institution’s processes and requirements. Perfect coordination between these two, can produce optimal results.

The ERP Implementation Steps

Once you are done with the process of buying the ERP software, then comes the implementation stage. The practices to follow are:

 

Create the database. Collect and store all necessary data.

 

Keep in mind: You cannot transfer or convert 100% data as there will be some really old and insignificant ones. A complete analysis of the currently available data has to be done to determine the important data to be included in the database. Create a spreadsheet/CSV file to properly segment and store data. A good ERP will allow an easy transfer or upload of data from spreadsheet to the database. Make sure all data transferred to the database is accurate and complete.

 

Training- An important step to successful ERP implementation

 

A very crucial step to ERP implementation, training of the staffs in the institution who’re going to use it is necessary to realize all the benefits of an ERP software. If the end-users don’t understand how the system works, the entire purpose of an ERP usage will go in vain. Training documents or any other additional tools required, must be provided to the team getting trained. Usually, the training part comes clubbed with the ERP from the provider. Once the training gets over, a pilot-run of the software in the institute with real data to consider any adjustments is needed.

 

Go live!

 

Perhaps, the most satisfying part of an ERP implementation process, going live on the system without any hiccups is always most welcoming. But going live shouldn’t overshadow an important aspect- post implementation matters. Proper utilization of the software and timely maintenance and upgradation are equally important as the ERP implementation.

 

Adopting the best practices for ERP implementation should be priority for the optimal utilization of an ERP software. If you are looking out for some helpful tips for successful ERP implementation in your institution, we have a write-up for you. Read here.

How to add or remove Fee Particulars and Fee Discounts from Student Fee Collections

Managing-student-fee-collections

Planning fee collection schedules for hundreds of students is a time consuming process, but something that’s very important and cannot be avoided. To ease the process, many institutions at the beginning of the academic year, plan and decide the various types of fees each batch of students have to pay. All these fee types are then recorded in Fedena and the fee collection dates are scheduled for each batch. Each fee collection will consist of payment and discount heads or as Fedena calls it ‘fee particulars’ and ‘fee discounts’. When the fee collection dates draw near, often times institutions want to make changes to the scheduled fee collections. Institutions either want to remove certain fee particulars or fee discounts, or they want to add new fee particulars or fee discounts for a batch or for a particular student. Here’s how Fedena can handle this.

 

If you are using the Fedena version 3.4.1 or 3.4.2, the solution is simple. Use the Manage Fee Collections page to easily add or remove fee particulars and fee discounts from student fee collections.

 

  1. Go to the Manage Fee Collections page (module access icon > Administration > Finance > Fees > Schedule Fee Collection Dates > Manage Fee Collections).
  2. Select the batch and the fee collection.
  3. If you select Particular, all fee particulars created for the batch, for a student, or for a student category are displayed.
    Managing student fee collections1 If you select Discount, all fee discounts created for the batch, for a student, for a student category, or for a fee particular are displayed.

    Managing student fee collections2
     
  4. Select the checkboxes to assign or remove fee particulars and fee discounts.
  5. Click the Update button.

A point to note, if a student has paid the fees towards a fee collection, newly created fee particulars and fee discounts cannot be assigned to that fee collection, neither can existing fee particulars nor fee discounts be removed from that fee collection.

If you are using a Fedena version 3.4 and older, the only solution is to delete the scheduled fee collections, create the new fee particulars and fee discounts or delete the ones that don’t apply, and then schedule the fee collections all over again. This process can get even more tedious if you’ve already started collecting fees from students.

So if you haven’t already upgraded to the latest Fedena version – do it now!